Bookkeeping
Transaction coding, bank reconciliations, ledger maintenance and supporting schedules.
Transaction support
Offshore bookkeeping, AP/AR and payroll support.
Add a dedicated person for bookkeeping, payables, receivables and payroll preparation within your systems, delegations and review framework.
Control-ready workflow
Prepare Recurring work Review Exceptions Approve Client authority
Typical workflow coverage
Recurring work, organised around approvals.
Accounts payable
Invoice capture, matching, supplier queries, payment-run preparation and ageing visibility.
Accounts receivable
Invoicing support, allocations, debtor follow-up, reconciliations and exception reporting.
Payroll support
Input collection, checks, payroll preparation, reconciliations and reporting under client approval.
Control design
Separate preparation from release.
Useful transaction support has explicit delegations: who creates a supplier, who changes bank details, who prepares a payment file, who approves it and who checks the reconciliation.
Before access is issued
- Document approval and escalation limits
- Use named accounts and MFA
- Apply least-privilege permissions
- Keep payment authority with approved client personnel
- Define payroll privacy and exception handling
Software and training
Recruit for your stack, then teach your process.
We can search for candidates with experience in your accounting, payroll, expense, document-management and practice systems. You supply licences, secure access and task-specific training. Examples and review feedback matter even when a candidate already knows the platform.
Access should be provisioned through client-controlled identities and removed promptly when duties change or employment ends.
Important boundary
Processing support is not regulated authority.
Jade is not registered as an Australian tax or BAS agent. Preparation can support the client’s workflow, but review, advice, declaration and lodgement remain with your business or an appropriately registered practitioner.
The recurring cycle
Predictable work, on a predictable rhythm.
| When | What the role carries |
|---|---|
| Daily | Code transactions, capture and match supplier invoices, and clear the exception queue before it accumulates. |
| Weekly | Reconcile bank accounts, prepare the payment run for approval, and follow up overdue debtors against your collection policy. |
| Each pay cycle | Collect and check payroll inputs, prepare the run for review, and reconcile payroll clearing accounts after release. |
| Month-end | Complete reconciliations, prepare AP and AR ageing with commentary, and hand a clean ledger to whoever prepares the reporting. |
| Continuously | Keep supplier and customer master data accurate, and document the exceptions that keep recurring. |
Australian payroll
Preparation support, inside your obligations.
Australian payroll workflows, including Single Touch Payroll Phase 1 and Phase 2 reporting, are familiar territory within the team. A dedicated employee can collect and check inputs, prepare the pay run, reconcile the result and prepare the supporting information for your reporting.
What does not move is employer authority. Approving the run, releasing payment and making the STP submission stay with accountable personnel in your business. Where payroll changes, including the Payday Super reforms that took effect on 1 July 2026, the role adapts the preparation while your business retains the obligation and the final release.
Payroll data is sensitive by definition. Access should be limited to the person doing the work, under a named account with MFA, with a documented process for handling exceptions and for removing access when duties change.
Questions and answers
Practical details
Can the person submit BAS or lodge payroll reports?
A dedicated person can prepare records and support processing within your controls. Jade itself is not an Australian registered tax or BAS agent, so regulated review, advice and lodgement must remain with your business or its registered practitioner.
Can they use our accounting and payroll software?
Yes, subject to candidate matching, licences, secure access and training. Your business supplies and controls the systems, accounts and permissions.
Is part-time support available?
No. Our current delivery model is full-time dedicated employment, usually starting with one person.
Who approves payments?
Your business, always. A dedicated employee prepares the payment run; creating suppliers, changing bank details and releasing payment stay with approved client personnel. Separating preparation from release is the single most useful control in this kind of work.
Can they chase our customers directly?
Yes, where you want that and have set the tone and escalation limits. Many clients start with internal follow-up only and extend to direct contact once the person knows the customer base.
Next step
Make the recurring workload visible.
Tell us the weekly and monthly tasks, volumes, systems and approval controls.